Academic Policies and Procedures
It is the student's personal responsibility to be familiar with the following policies. These policies and procedures apply to all Canadian College of Funeral Service programs except where noted.
The School Calendar is organized around two terms, fall term (September – December) and winter term (January – April). During each term the student will have access to on-line learning. Through a series of on-line lectures, quizzes, communication and guided reading you are lead through the learning material in each course.
Completion of computer lessons:
Lessons are released to you every Monday by 7:00 a.m. (Central Time). They must be submitted for grading no later than the following Sunday by midnight (Central Time). (An instructor may set a different due date for difficult lessons or different programs.) Lessons that are not submitted by the due date are subject to a ten percent (10%) deduction for each week that they are late. All lessons and assignments for each term must be completed before writing the term exam. The number of on-line lessons per term for each course will vary from program to program. Students that remain inactive for several week and fail to submit assignments on a regular basis may be placed on probation or dismissed from the program.
- Each student is expected to be active and current in the program. Students must access the on-line program on a weekly basis to view any updates, current discussions, announcements, revisions, and emails.
- Each student is expected to print and read weekly lessons, which include course objectives, course content, learning tasks and assignments.
- During the school term, it is expected that the instructor will respond in a timely manner. Instructors will attempt to grade on-line assignments within seven days of the assignment’s submission date. Instructors will attempt to grade exams, essays, and assignments within 2 weeks. Instructors will attempt to respond to email within two days, although instructors do not normally check for e-mails on Saturday, Sunday, or Holidays.
- Each student is expected to put the proper amount of time into studying for each course. Most students will require between 15 and 20 hours of work per week.
- Each student is expected to stay current. It is the student’s responsibility to stay current on all lessons and assignments. The instructor has written the schedule to enable the student to stay current. It is up to the student to complete the course.
- All students are given access to the online learning system, which includes the use of several electronic communications tools. It is the responsibility of each student to use this resource responsibly and respectfully. All communication should be written in a professional and appropriate manner.
- Each student is expected to remain current with computer updates. The online program may require that computers have the proper adjustments made with security settings, pop-up blockers, and Java security settings, which allow the student to access online material. It is the student’s responsibility to get these updates.
The acceptable standard for passing any examination, lesson or final grade in any subject is seventy (70%) percent. The only exception to the application of this standard is on Embalming and Funeral Service Practicum courses that are graded on a Pass/Fail basis.
A term examination will be written at the end of each term for each of the courses in which you are enrolled. The examinations contain approximately fifty (50%) percent objective questions (e.g. multiple choice, matching, true or false, diagrams) and fifty (50%) percent written response questions. Your term grade is calculated from forty (40%) percent of your on-line work and sixty (60%) percent of your term exam.
At the end of each level of study, comprehensive final examinations in each course are administered. A passing grade of seventy (70%) percent on the final examination is required before credit will be issued for the course. A final grade for each course is calculated from forty (40%) percent of your year's work and sixty (60%) percent of your final exam.
Registered students are asked to refer to the current school calendar to determine the dates for seminars, term examinations, final examinations and all other college related issued during the school year.
- All examinations must be written at the scheduled times and dates.
- Students that live close to a writing centre must write at the writing centre. (Students that live close to a writing centre will not be able to arrange for a proctor.)
- Students that live a long distance from a writing centre will be allowed to write at another location under the supervision of a proctor. Students will be required to pay an additional fee (proctor fee and administration fee).
- Students with "exam anxiety" or similar "disability" may write in a separate room but must have a physician’s note submitted to CCFS well in advance. Students will be charged an additional fee for the room, proctor, and administration.
- In extenuating circumstances students may be permitted to write examinations at a later day and will be required to pay a late writing fee.
- No books, notes or handbags are allowed in the writing centre during examinations.
- Cell phones and all other electronic devices must be turned off.
- Students are not allowed to leave the writing hall during an examination, unless accompanied by a supervisor. Should there be only one supervisor, then the student will not be allowed to leave the hall during the examination.
- Students must be prepared to show photo ID at examinations.
Spelling and grammar:
All examinations, computer lessons and essays will be marked not only on content and correctness, but also for proper use of the English language. Marks will be deducted at the instructor's discretion for misspelling and improper grammar.
Term Exams: If you fail (score below 70%) in three or more courses on a term exam you will be required to rewrite those courses in a supplemental examination. Every three courses that are rewritten on a term exam constitute one rewrite opportunity. The supplemental examination will be written at a time and place prescribed by the school and the student will be required to pay an additional writing fee. In the event that you fail the supplemental Term examination you will be required to repeat the program for that level of study.
Final Exams: If you fail a final examination (score below 70%), you will be required to write a supplemental examination in that course at a time and place prescribed by the school. The student will be required to pay an additional writing fee. Each supplemental final examination that is written constitutes one rewrite opportunity. In the event that you fail the supplemental Final examination you will be required to repeat the course, a portion of the program or the entire program for that level of study.
Practical Examinations (Licensure students only): A practical embalming operation must be completed by each Level II in the Funeral Director & Embalmer Program or the Embalmer Program and evaluated by an independent evaluator before a candidate will be recommended for licensing. This evaluation is recorded on a pass/fail basis. Canadian College of Funeral Service will appoint a place and time for completion of this evaluation.
Practicum Requirements (Licensure students only):
Your practical work experience must be logged in your Student Log Book provided by Canadian College of Funeral Service. The Log Book must be kept up-to-date and signed by your sponsor. The logbook is to be brought to the seminars for evaluation by your instructor.
Depending on the program and province that the student is enrolled in, practicum requirements include:
- Performance of a broad range of funeral service activities.
- Observation and participation in a specified number of embalmings.
- Observation and participation in a specified number of funeral arrangements.
- Observation and participation in embalming labs.
- Completion of 12 embalming case reports (3 per term).
- Completion of the specified number of hours of practical work experience.
Credit will only be awarded in this practicum if all the requirements as set out in the course description are fulfilled.
Seminars (not all programs):
In-class seminars are held twice a year in Eastern Canada and three times a year in Western Canada. Attendance at all seminars and schools is mandatory. Consideration for extension or exemption will be given for serious illness or compassionate reasons in the case of a serious illness or death in your immediate family. You will not be granted extensions or exemptions from attendance at any event for business reasons. Students who fail to attend a seminar, workshop or any event within a seminar will be penalized 10% on that course. Licensure students are required to bring personal protective equipment, logbooks and any outstanding documentation to all seminars.
Academic probation or expulstion:
Students who fail to make satisfactory progress, show poor attendance and/or exhibit poor behaviour may be placed on academic probation. Specific conditions will be identified that must be met by the student within a specific time period. If the student fails to meet these conditions he/she will be required to withdraw from the program.
Conduct and dress code:
Students are expected to use common sense and courtesy to guide their behaviour. Students who fail to conduct themselves in a socially-acceptable manner will be asked to leave the program.
All electronic devices such as cell phones and related devices are to be turned off prior to entering the classroom and laboratories to avoid disruptions.
A dress code has been implemented to ensure that all students maintain a positive image of the funeral profession, the college, and their employers. Students are expected to follow acceptable criteria for dress, consistent with the standards set by the funeral service profession. A professional image is an imperative standard for all funeral service personnel both on and off the job. All students should dress neatly in keeping with the dignity of the profession. All attire should be professional and conservative in nature.
The minimum dress code is “business casual” and includes:
- Dress pants, slacks, skirts of appropriate length (no jeans, sweatpants, track suits, shorts, leggings, etc..)
- Dress shirt, casual shirts, sweaters, polo/golf shirts, etc… (no T-shirts, tank tops, halter-tops, sweatshirts, low cut shirts, shirts with offensive words, logos, pictures, etc…)
- Dress shoes, casual shoes (no track shoes, flip-flops, sport sandals, etc..)
- No hats
- No visible tattoos. Tattoos must be covered. Tattoos that are part of an ethnic, religious or tribal custom are permitted.
- No visible body piercing other than the ear lobe. Piercings that are part of an ethnic, religious or tribal custom are permitted.
- Jewellery that is conservative in nature
- Acceptable hygiene and grooming.
Embalming students must have acceptable personal protective equipment (PPE) and are expected to bring it with them to the January and spring seminars. PPE includes an impermeable (waterproof) gown, gloves, shoe covers or appropriate footwear, N95 mask, safety goggles, head covering, and face shield.
The School maintains an independent committee of qualified educators and funeral service personnel to hear appeals as the need arises. Upon receiving a failing grade on a course, a student who has exhausted all avenues of appeal with the instructor of the course and the principal instructor of the program, has the right to submit an appeal in writing to the chairperson of the Appeal Committee who shall convene a meeting of that Committee for the purpose of hearing the appeal and reviewing the circumstances of the case. The student must give evidence in writing to the Committee in support of the conditions of the examination or actions of the person awarding the failing grade that constitutes grounds for reconsideration of the failing grade. The Chairperson of the Appeal Committee must receive the student's written statement requesting an appeal no later than fourteen days (14) following the issuing of the grade by the instructor of the course. The Committee will request a written explanation from the instructor of the course for the grade awarded to the student. Having reviewed the circumstances of the appeal, the Appeal Committee reserves the right to take one of two courses of action: 1) uphold the grade as given by the instructor, or 2) overturn the instructor's grade and award a passing grade for the course.
Students may also appeal decisions of the Program Director or Appeals Committee to the regulatory agency in their province.
The fees for each program may be found with each program's description. Fees are subject to change. The following policies apply to all Canadian College of Funeral Service programs except where noted.
All tuition and book fees are due upon invoicing. On-line lessons and books will not be released to unpaid accounts.
A 50% refund will be issued only on tuition if you withdraw from a program anytime before the eighth week of the program. Textbooks and materials are non-refundable.
It is the student's responsibility to be aware of all policies, procedures and expectations.